Melan Property Management
Flexible. Reliable. Convenient. Melan.
At Melan Property Management, we are dedicated to providing premier commercial real estate services through proactive management, exceptional service, and long-term value creation. Our team is driven by integrity, innovation, and a commitment to excellence in all aspects of property operations. We manage a diverse portfolio of commercial properties and believe in fostering strong tenant relationships and well-maintained environments for business success.
Position Title: Assistant Property Manager
Location: Miami Beach, Florida
Reports to: Property Manager or Senior Property Manager
Position Summary:
The Assistant Property Manager plays a critical role in supporting day-to-day operations across a portfolio of commercial properties. This position requires strong organizational, communication, and administrative skills, as well as a proactive and customer-service-oriented mindset. The Assistant Property Manager will work closely with tenants, vendors, and internal teams to ensure efficient property management and tenant satisfaction.
Key Responsibilities:
• Assist with the daily management of commercial office or retail properties, including lease administration, tenant communications, and facility operations.
• Respond promptly and professionally to tenant inquiries, service requests, and concerns; coordinate resolutions with maintenance or vendors as needed.
• Support financial operations by processing invoices, coding expenses, assisting with budget preparation, and tracking accounts receivable.
• Coordinate vendor services including janitorial, landscaping, security, and building repairs; oversee vendor performance and contract compliance.
• Assist with inspections of properties to ensure upkeep, cleanliness, and compliance with safety standards.
• Maintain accurate and organized property records, lease documents, insurance certificates, and vendor files.
• Participate in tenant onboarding, move-ins/move-outs, and space walk-throughs.
• Provide support in managing capital improvement and repair projects, coordinating with contractors and stakeholders.
• Collaborate with the Property Manager on monthly reporting, operating expense reconciliations, and tenant correspondence.
• Maintain knowledge of lease terms and key dates; assist in enforcing lease provisions.
Qualifications:
• Bachelor’s degree preferred, ideally in Real Estate, Business, or related field; equivalent experience will be considered.
• 2+ years of experience in commercial property management or administrative support in real estate.
• Strong knowledge of Microsoft Office Suite; familiarity with Yardi, MRI, or other property management software a plus.
• Excellent written and verbal communication skills.
• Strong attention to detail, time management, and ability to manage multiple priorities.
• Customer service mindset with the ability to build and maintain positive tenant relationships.
• Professional demeanor and ability to maintain confidentiality.
Compensation & Benefits:
• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k)
• Paid time off and company holidays
• Career growth and training opportunities
Equal Opportunity Employer
Melan Property Management is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other legally protected characteristic.