Winning the 100-Day War on Heat: Proactive Maintenance Tips Every Building Owner Should Know
As temperatures rise and summer settles in, building owners across the country prepare for what we call the 100-Day War on Heat—the long stretch of high temperatures, increased energy demands, and wear-and-tear on building systems. Whether you’re managing a multifamily property or a commercial space, this time of year can bring unexpected costs if your property isn’t properly prepared.
The good news? You don’t have to break the bank to be proactive. Many smart, preventative maintenance strategies are either low-cost or completely free. Taking action now can prevent bigger headaches (and bills) later.
At Melan Property Management, we’ve outlined practical, budget-friendly steps you can take today to protect your investment and keep tenants cool, comfortable, and safe all summer long.
1. Change and Clean HVAC Filters (Cost: Low)
This is one of the easiest and most effective ways to keep your cooling systems running efficiently. Dirty filters force HVAC systems to work harder, leading to higher energy bills and the risk of system failure. Replacing filters every 30 to 60 days—or cleaning them if reusable—improves airflow and extends equipment lifespan.
Pro Tip: If you manage a commercial or multifamily building, consider a simple tracking sheet to ensure routine filter changes don’t fall through the cracks.
2. Check for Air Leaks and Insulation Gaps (Cost: Low/No Cost)
Inspect doors, windows, and attic spaces for gaps or worn-out weather stripping. Unsealed areas let cool air escape and hot air creep in, driving up cooling costs. Use caulk or foam sealant to patch small cracks, and install or replace weather stripping as needed.
No-Cost Action: Walk your building early in the morning or late at night and feel around entry points for drafts—this simple test can tell you where to focus your attention.
3. Clear and Inspect HVAC Condenser Units (Cost: Free)
Outdoor condenser units need proper airflow to function efficiently. Grass, weeds, leaves, and trash around the unit can restrict airflow and force your system to overheat.
Quick Fix: Trim vegetation and remove debris within a two-foot radius around each condenser. Then gently rinse coils with a hose to remove dust buildup—be careful not to bend the fins.
4. Adjust Thermostat Settings Strategically (Cost: Free)
Raising the thermostat just a few degrees—especially during unoccupied hours—can significantly reduce energy consumption. If your building has programmable or smart thermostats, take advantage of scheduling features to optimize temperatures without sacrificing comfort.
For Residential Properties: Encourage tenants to close blinds during peak hours and use ceiling fans to circulate cool air, allowing for higher thermostat settings without discomfort.
5. Flush Water Heaters and Check for Leaks (Cost: Low)
Summer heat can compound problems with aging water heaters, especially in buildings with high occupancy. Sediment buildup can make water heaters less efficient and overheat under strain.
Preventative Step: Drain and flush tanks seasonally, and inspect for corrosion or leaks. For tankless systems, descale them if you’re in an area with hard water.
6. Inspect Roofs and Gutters (Cost: Free or Low)
Flat roofs and gutters often go unchecked until there’s a major leak—but summer sun and surprise storms can expose vulnerabilities. Inspect roofing materials for blistering, standing water, or missing flashing. Clean gutters to ensure proper drainage and prevent water from backing up into the building.
Bonus Tip: A roof inspection done in spring or early summer can prevent emergency repairs during a heatwave or rainstorm.
7. Test Emergency Systems (Cost: Free)
Heatwaves can put added stress on power systems, increasing the likelihood of outages. Test all emergency lighting, backup generators, smoke detectors, and fire suppression systems to ensure they’re fully functional and compliant with safety regulations.
Tenant Safety First: A brief walkthrough of safety procedures or posting clear signage can be invaluable during summer emergencies.
8. Communicate With Tenants Early (Cost: Free)
Transparent communication builds trust—and it can reduce calls to management when temperatures soar. Let tenants know what you’re doing to prepare the building, and provide reminders about energy-saving practices they can follow. This small gesture goes a long way toward creating a sense of community and shared responsibility.
9. Create a Summer Maintenance Calendar (Cost: Free)
Many maintenance issues occur simply because teams are reacting instead of planning. A maintenance calendar doesn’t cost a thing but can save thousands. Include HVAC checks, plumbing inspections, landscape watering schedules, pest control, and tenant communication touchpoints.
Use your calendar to delegate tasks, follow up with vendors, and set reminders for recurring responsibilities.
10. Schedule Professional Inspections Before the Peak (Cost: Low to Moderate)
Finally, if it’s been over a year since your HVAC or electrical system was professionally inspected, now is the time to schedule a visit. Preventative inspections often catch worn-out parts, pressure issues, or electrical overloads before they become a crisis.
Pro Tip: Summer emergency calls are not only more expensive—they’re harder to schedule. Beat the rush by locking in routine service visits before the season peaks.
Final Thoughts: Stay Ahead of the Heat—Not Behind It
The 100-Day War on Heat doesn’t have to catch you off guard. With a smart, proactive approach, building owners can stay ahead of summer challenges, protect property systems, and keep tenants happy—all without major expenses.
At Melan Property Management, we believe that thoughtful, preventative care is the foundation of long-term property success. We’re here to help building owners navigate every season with confidence and peace of mind.
Need help preparing your property for the summer heat?
📞 Contact Melan today to learn how our team can create a custom preventative maintenance plan tailored to your building’s needs.
